Papers requirements include but not limited by:

CEUR-ART style files for papers

Please, note that the articles must be submitted in MS Word format in the publishing template

Title capitalization

Only the first letter of the title is capital: Title of your paper

Author names

Do not use author names with abbreviated given names such as "S. Writer". Always provide full author names like "Sarah Writer". Check the author name spelling with services like DBLP, if applicable.

Author affiliations

The authors in the paper should give meaningful affiliations, which typically include the author's organization and country. The information shall allow readers to establish a contact.

Footnotes

The authors should fill in the footnote on the first page (yellow colour in the template):

• Authors’ emails.
• Authors’ ORCIDs.

Minimum size:

• A regular paper has at least 10 "standard" pages (1 standard page = 2500 characters) and an appropriate number of references. It shall contain enough substance that it can be cited in other publications.
• A short paper is still a paper with references but has between 5-9 "standard" pages.

Since page counts depend on the page layout, we calculate with around 2500 characters per page (=380-400 words per page).
 

Authors and co-authors

There should be not more than 4-5 authors in one paper as a rule. One author cannot submit more than 2 papers in one conference.

Language: The papers should be in English.

An abstract of 150-250 words.

Keywords between 3-5.

Focus on computer science and wide audience: The CEUR-WS.org publishing service is a venue to publish proceedings of the workshop and conferences, where the main topic is related to computer science (incl. information systems and IT).

We reserve the right to ask to provide us with the list of the DBLP listing of each author, and provide us with the average number of peer-reviewed DBLP listed papers per author (Author, DBLP INDEX page, Numbers of papers in DBLP INDEX). If that number is too low (for example, less than 5), you should publish at a different publication venue.

No "student" proceedings: We expect that the papers are written by academics (usually holding a PhD).

Presentation: The report should be presented at the conference (either face-to-face or virtually).

Author agreement

AUTHOR-AGREEMENT (NTP): Authors shall use this form if they included no copyrighted third party material in their paper text (or accompanying sources, datasets). Print the Agreement, read it carefully, fill it out, and sign it physically with a pen on paper. Enclose the scanned copy in pdf or jpeg.

Authors keep the right to publish a copy of the published original of their paper on their home page or via the institutional repository of their organization or via comparable repositories. The paper may also be publicly available via such sites. We kindly ask authors to specify in such cases the bibliographic details of the original publication of the paper at CEUR-WS.org.

Likewise, the author has the right to publish a pre-print, post-print or the published version of his CEUR-WS.org paper on his homepage, an institutional repository, or elsewhere. We advise authors to be careful about publishing versions of their paper that deviate from the originally published version because it could diminish the authenticity of the paper.

How to correct errors in an already published volume

First of all, be very careful in preparing the submission file in order to avoid errors! Ask a colleague to double-check, i.e. that all paper files are included with the correct file names and that all author names and paper titles are correct. As a rule of thumb, we will reject requests to update an already published volume! There are only three exceptions:

Papers can be corrected within two working days after the publication of the proceedings at CEUR-WS.org. Only corrections of typographic errors in the bibliographic elements (author names, title, affiliation) are allowed. Providing improved paper versions is not allowed even if the original version was included due to a human error!

Ethical issues

The papers and volumes published on CEUR-WS.org are freely accessible for academic and private use. Only such use is permitted!

Since authors retain their copyright, they are legally allowed to re-publish their paper with a second publisher. While this appears lawful, it could be regarded as self-plagiarism. We strongly discourage such re-publication of papers that are already published with us. Making a copy of the paper available on the author's home page or on the institutional repository is not regarded as a re-publication. In such cases, authors should include a reference/URL to the original publication.

How to reference papers published via CEUR-WS.org

A paper in a CEUR-WS.org volume should be referenced using its online URL, for example

   M. Lenzerini: Description logics for schema level reasoning in databases.

   Proc. of 1st Workshop KRDB'94, Saarbrücken, Germany, September 20-22, 1994, CEUR-WS.org, online CEUR-WS.org/Vol-1/lenzerini.pdf.

Use CEUR-WS.org as 'publisher' for the paper even though the respective volume is legally published by its editors. A shorter form for citing a paper can be:

   M. Lenzerini: Description logics for schema level reasoning in databases.

   Proc. of 1st Workshop KRDB'94, Saarbrücken, Germany, September 20-22, 1994, CEUR-WS.org/Vol-1/lenzerini.pdf.

A whole proceedings volume can be referenced by its ONLINE URL as follows:

   Enrico Franconi, Michael Kifer (eds.): Knowledge Representation meets Databases 1999. Proc. 6th Intl. Workshop KRDB'99, Linköping, Sweden, July 29-30, 1999, CEUR-WS.org, online CEUR-WS.org/Vol-21.

CEUR-WS.org also assigns a persistent identifier (URN) to proceedings volumes published at CEUR-WS.org. One can use the URN instead of the ONLINE URL like shown in this example:

   Massimo Melucci, Stefano Mizzaro, Gabriella Pasi (eds.): Italian Information Retrieval Workshop 2010. Proceedings of the First Italian Information Retrieval Workshop (IIR-2010), Padua, Italy, January 27-28, 2010, CEUR-WS.org/Vol-560, urn:nbn:de:0074-560-7.

Note that the ISSN number 1613-0073 identifies CEUR-WS.org as a publication series, not an individual volume within CEUR-WS.org! It is recommended not to include the ISSN number in a citation of a paper that appeared in CEUR-WS.org. If you do prefer to include it, then insert the ISSN number after the label "CEUR Workshop Proceedings" or after the acronym CEUR-WS.org, not after the label of your workshop/conference or attached to your volume number.

Basic Review

All papers will come through the basic review which is an initial technical criteria check (paper field, structure of submission, adherence to the submission instructions, English language usage and a check for the similarity rate). Any papers out of the scope or containing plagiarism, including self-plagiarism, are rejected.

Peer Review

We use a double-blind system for peer review; both reviewers' and authors' identities remain anonymous. The submitted papers will be reviewed by at least two experts: one editorial staff member as well as one to three external reviewers. The review process may take about 10 days. The reviews will be conducted to the professional and scientific standards 

Notification of the Result of Review

The decision to accept or reject the paper is based on the suggestions of reviewers. Acceptance notifications will be sent to the registered author. 

Registration Fee Is Paid

After acceptance the authors need to pay the registration fee, and upload the final version of the papers according to the registration instructions. 

Presentation requirements

All conference papers accepted to the Conference will be presented in one of the formats (face-to-face, virtually, poster presentation). While submitting a paper, it is necessary to indicate the format, in which it will be presented.

Oral Presentation

• Attend to the Conference Room 10 minutes in advance.
• Presentation should last no longer than 7-10 minutes, followed by a 3-minute discussion.
• Only one author can be the presenter and is obliged to participate in the discussion. Other co-authors can also take part in the discussion.
• You must be knowledgeable in your subject and answer questions during your presentation.
• Give an opening statement to acquaint the audience with the nature and purpose of the study.
• Briefly describe procedures and materials.
• Allocate most of the presentation time to the results of the study. State the results simply and clearly so that significant facts can be readily identified.
• Conclude the presentation with a brief summary of the essential results you believe were demonstrated by the experimental data.
• Authors can use the presentation template for their presentation.
• Presentations must be created in Microsoft Office Powerpoint *.ppt or *.pptx format (Microsoft Office 2013 compatible). Presenters take full responsibility of the presentation quality and file format.
• Bring a copy of your presentation on a portable medium, e.g., USB Flash Drive or Memory Card (those that do not require any special drivers).

Virtual (Remote) Presentation

• To take part in the online session participants have to register for Zoom session not later than one week before the event.
• Online presenters will receive code for ZOOM conference room by email, about -3 days before the event.
• Each speaker has 10 minutes: 7 minutes for a presentation and 3 minutes for questions.
• Only one author can be the presenter and is obliged to participate in the discussion. Other co-authors can also take part in the discussion.
• Once the event has started, click “Join event now” on the event landing page.
• During the presentation make sure your camera and microphone are on; the switches are located in the toolbar at the bottom of the page.
• Share the Presentation material with other participations during your presentation.
• During presentations, participants can use the Q&A functionality to pose questions to the speaker. For contributed-talk sessions with multiple speakers, make sure you address the question to a particular speaker. The session chair will then read out (some of) these questions to the speaker. Alternatively, there is the possibility to raise your hand; the session chair may then temporarily unmute you so that you can ask your question.
• There is also a chat feature for private and public chatting.
• You must be knowledgeable in your subject and answer questions during your presentation.
• Give an opening statement to acquaint the audience with the nature and purpose of the study.
• Briefly describe procedures and materials.
• Allocate most of the presentation time to the results of the study. State the results simply and clearly so that significant facts can be readily identified.
• Conclude the presentation with a brief summary of the essential results you believe were demonstrated by the experimental data.
• Authors can use the presentation template for their presentation.

Pre-recorded video presentation

In order to provide the greatest flexibility to our attendees, video presentations will be made available for viewing on YouTube according to the Schedule and on the Conference website.

• Format:   
  • Video format: MPEG-4 (.mp4) recommended but mpeg, mpg, mov, avi are also acceptable
  • Video settings: Minimum horizontal resolution of 720 pixels
  • Duration: 10-15 minutes
  • File size: < 200 MB preferred

• Videos should contain a prominent view of the presentation slides along with audio of the spoken presentation.
• Optionally videos may contain a view of the speaker’s face for increased engagement (for instance the standard Zoom recording will include a thumbnail-sized image of the speaker).
• For all videos, the slides content (text and images) must be clearly visible and cover at least 80% of the frame.
• Introduce yourself briefly at the beginning of the video recording.
• The video should be of good quality with seamless frame transitions.
• Try to make sure that the voice of the presenter must be clearly audible (no echo, static noise, music or background noise).
• Depending on the type of microphone used, the keystroke (keyboard) noise can easily be picked up and be audible in the video recording.
• If your presentation has many animations/pages, we recommend using the mouse button to move to the next slide instead.
• For the best audio quality try different microphones to see which produces the highest quality with your system.
• Try to slow-down your voice speed (to 80% of your normal speech speed) for a clear audio recording.
• The simplest way to create a video of your presentation is to use the recording feature in Zoom (available in both the free and paid versions).
• Since your video files are large, don't try to send them over email. WeTransfer is the simplest way to send your files up to 2GB for free. Please, use www.wetransfer.com specifying as "Email to" krasnio@bk.ru and indication your PaperID of the paper your video is associated with or send the link to Dropbox or GoogleDrive. The video presentations should be sent to the Organizer 5-7 days before the event.

E-Poster presentation

E-poster presentation (PowerPoint) should be sent to organizers (krasio@bk.ru) at latest 5 days before the event.

The E-posters will be displayed on the website of the Conference.

There will be E-poster presentation session according to the Schedule.

All e-Posters will be shown on the screen by data projector, so there is no need to bring a paper poster.

Submission Format: PDF/Power Pont files are available (.pdf/.pptx/.ppt/)

• Contents: Title, Author’s information, Abstract, Research Process (figures, tables, etc), Conclusion

Authors can use the presentation template for their presentation.

CEUR Workshop Proceedings (CEUR-WS.org) is a free open-access publication service at Sun SITE Central Europe operated under the umbrella of RWTH Aachen University.

CEUR-WS.org is a recognized ISSN publication series, ISSN 1613-0073 (json). CEUR-WS.org is hosted at http://SunSITE.Informatik.RWTH-Aachen.DE/Publications/CEUR-WS/.

The publisher of the CEUR-WS.org site excluding the proceedings volumes is CEUR-WS Team. The publishers of the proceedings volumes (CEUR-WS.org/Vol-1, CEUR-WS.org/Vol-2, etc.) are the respective editors of the volumes.

This service is provided by the CEUR-WS.org Team. 

Abstracted/Indexed in:
SCOPUS www.scopus.com.