Proceedings of SPIE - The International Society for Optical Engineering

Requirements for Articles

Requirements for Articles for the Conference

Optical and Computational Technologies for Measurements and Industrial Applications (OptiComp–2025)

Manuscript Requirements

The articles will be published in the Proceedings of SPIE. Below are the main requirements for submission:

1. Relevance to the Conference Theme

  • The article must address one of the topics outlined in the conference agenda.

2. Article Language

  • Submissions are accepted in English or Russian.

  • Articles will only be published in English; translation services from Russian to English are provided by the organizers.

3. Article Structure

Mandatory sections include:

  • Introduction

  • Materials and Methods

  • Results

  • Discussion (can be combined with Results as "Results and Discussion")

  • Conclusion

  • Optional: Acknowledgements, if applicable.

4. Text Length

  • Minimum: 18,000–20,000 characters (approximately 4 pages based on the publisher's template).

  • References are not included in the word count.

  • Illustrations and tables should not exceed 25% of the total text volume.

5. Number of Authors

  • Up to 5 authors for articles up to 30,000 characters.

  • For articles exceeding 40,000 characters, additional authors may be included.

6. References

  • Articles up to 40,000 characters must include 10–15 references.

  • Longer articles may include an extended reference list.

  • Only one self-citation per author is allowed.

7. Citation Restrictions

  • No more than one citation per external author or source; repeated citations of the same publication are not permitted.

  • All references must be relevant to the research topic and formatted according to publisher requirements.

8. Formatting Requirements

  • Manuscripts should be prepared in Microsoft Word format.

  • All illustrations, tables, and their captions must be in English and embedded within the text without exceeding page margins.

9. Originality of Content

  • Minimum originality: 85% (excluding references).

  • Previously published material is allowed up to a maximum of 15%.

10. Abstract Requirements

  • The abstract must contain at least 100 words (7–10 sentences).

  • Begin sentences with action verbs such as analyzed, investigated, identified, studied, etc.

11. Keywords

  • Provide at least 5 keywords or phrases relevant to your article.

12. Review Process

  • All submissions will undergo plagiarism checks and double-blind peer review.

13. Licensing Agreement

  • All authors must agree to the terms of the licensing agreement prior to publication.

Additional Recommendations:

  • Use the publisher's template for formatting your article correctly.

  • Ensure that all references are from reputable international journals.

  • Write an engaging abstract to attract readers, avoiding unnecessary details.

Adhering to these guidelines will help ensure your article successfully passes through the review and publication process.

Format

Format your manuscript

  • LENGTH: 2-page minimum (4-page minimum for SPIE Medical Imaging)
  • FILE TYPE: The required file format is MSWord
  • MARGINS A4-SIZE: 1.93 cm left/right, 2.54 cm top, 4.94 cm bottom
  • FONTS: Times New Roman or equivalent; all fonts must be embedded in the PDF
  • SPACING: Single space all text in one column. Allow extra space between paragraphs

Papers should include elements of a full-length technical manuscript, including:

  • TITLE
  • AUTHOR NAMES
    • Provide full author names, including given name and family name. These names will be used in official databases and indexes. Provide full affiliations, including institution, department, street address, city, postal code, and country. An email address is required for the corresponding author, and this person should be noted with a footnote.
  • AUTHOR AFFILIATIONS:
    • Institutional affiliations, including country/region, of all authors
    • Use superscript letters or numbers to match authors to affiliations
  • ABSTRACT
  • KEYWORDS
  • SECTIONS:
    • Abstract, introduction, methods, results, etc.
    • Acknowledgment (s) (if applicable)
  • REFERENCES: Include adequate and appropriate references
    • References to published literature should be listed at the end of the
      manuscript and numbered consecutively in the order of their citation in
      the text
    • In-text citations can use superscript or bracketed reference numbers

DO NOT include:

  • Headers, footers, dates, page numbers, author biographies
Templates
MSWord Template - Letter (blank)
MSWord Template - Letter (with sample content)
PDF Sample - USLetter (template with content)
Important Information for Submitting Authors
Important Information for Submitting Authors (download)

 

Important information for authors submitting manuscripts through the SPIE submission system

Prepare your manuscript

Follow the manuscript guidelines at SPIE.org: https://spie.org/conferences-and-exhibitions/event-resources/manuscript-submission-guidelines

Requirements and templates can be found here

Author names

    1. The term “Contact Author” in the SPIE submission system refers to the author who is submitting the manuscript pdf and who communicates with the SPIE Proceedings Coordinator throughout the submission process
    2. After submission, if the authors wish to change who is the Contact Author for SPIE, they may ask the Proceedings Coordinator to change it
    3. The “Contact Author” for SPIE is not necessarily the same person as the “Corresponding Author” for the paper. Usually the “Corresponding Author” is the person who communicates with other scientists about the work itself.
    4. All authors and affiliations must be entered in English in the SPIE system.
      1. Match the spelling and punctuation from the manuscript.
      2. Drag and drop or use the numbered list to match the order of authors in the manuscript
    5. Any author who already has an account with SPIE.org, must be entered in the submission system using the same name and email address as on the existing account. Do not create a duplicate SPIE account for any person.
    6. Each author must be entered with their valid email address. Authors may not share a different person’s email address.
    7. How to enter author names in the SPIE submission system:
      1. The submission system refers to “Last name,” also known as “surname” or “family name”
      2. “First name” is also known as “given name”
      3. Author names in the Proceedings of SPIE are indexed in alphabetical order by “Last name”
      4. Check that the author list in the SPIE submission system has “Last name” and “First name” in the correct order for each author

 

Permission to Publish and Distribute Agreement

  1. SPIE no longer requires a Transfer of Copyright form
  2. When submitting the manuscript pdf, read the Permission to Publish and Distribute Agreement and click the box to agree to the terms. This agreement allows SPIE to publish proceedings content, but lets the author retain copyright.

Manage your submission

    1. Once the submission is complete it will be checked at SPIE
      1. If the manuscript is ready for publication you will receive an email that the paper has passed quality check. Do not submit again unless you discover a technical error in the paper that must be corrected.
      2. If the manuscript has errors you will receive a revision request email
    2. To manage your submission, or submit a revised manuscript:
      1. Login to your account at SPIE.org to view the status of your manuscript or submit a revision
      2. Do not use the original conference submission link to submit a revised manuscript. Doing so will create a new submission record and duplicate your paper in the system.

 

Proceedings of SPIE (Scopus)

Proceedings of SPIE - The International Society for Optical Engineering

Сведения об индексации даны на официальной странице и в базе Scopus 

Scientific Journal Rankings - SJR.

SCImago Journal & Country Rank

 

 

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