Public Offer for Concluding a Service Agreement on Organizing Participation in Scientific Events and Publication of Scientific Materials

This document, posted on the Internet at https://conf.domnit.ru/, is a public offer by the Contractor to conclude a paid service agreement for organizing participation in scientific events and publication of scientific materials, and contains all essential terms of service provision.

  1. Procedure for Concluding the Agreement
    1.1. The Agreement is considered concluded between the Contractor and the Customer at the moment the Customer accepts the Contractor's public Offer.

1.2. Payment of the registration fee constitutes acceptance of the public Offer.

1.3. Payment is made after the Contractor's confirmation of accepting the materials via the Customer's email.

  1. Subject of the Agreement
    2.1. The Contractor undertakes to provide the Customer with the following services:
  • Organization of scientific events (conferences, seminars, etc.)
  • Ensuring the Customer's participation in scientific events
  • Organization of publication of the Customer's articles in scientific journals
  • Reception, review, editing, and preparation of the Customer's materials for publication
  • Upon the Customer's request and for an additional fee to the registration fee, performing additional work with materials (translation of the Customer's materials, formatting articles according to specific publisher requirements, scientific editing of articles, proofreading of author's translation, etc.)
  • Formation and submission of materials collections to respective publishers
  • Work with publishers until the publication of collections
  • Notifying the Customer about publication, indexing, or rejection of the article.

2.2. The Customer undertakes to:

  • Comply with the terms of the Agreement
  • Adhere to deadlines and requirements for submitted materials
  • Present a report/article according to the event/publication conditions
  • Make corrections to the article in accordance with reviewers' and editors' comments
  • Pay the registration fee and additional services ordered within the established deadlines
  • Comply with publishers' requirements for making corrections, providing author agreements, confirming articles in electronic form. All requirements are duplicated by the Contractor

2.3. The Contractor undertakes to prepare and submit a collection of articles to the appropriate publisher for publication in accordance with the publisher's requirements. The Customer shall format and translate the article independently or pay for these services additionally.

2.4. After the submission of the proceedings to the publisher, which the Contractor announces on the Conference website, the Contractor's obligations are considered fulfilled.

2.5. The time and place of the event are specified on the website https://conf.domnit.ru/.

2.6. All articles undergo mandatory originality check using the iThenticate system before submission to the publisher. The check is carried out only after payment of the registration fee.

2.7. If a high percentage of borrowings (more than 20%) is detected, the article is returned to the authors for revision. Revision deadline: 1-2 days for timely inclusion of the article in the collection. After revision, the article undergoes a repeated originality check. The repeated check is paid for separately by the authors. If the revised article is not provided, the publication is canceled, the registration fee and payment for additional services are not refunded, the article can be replaced with another one subject to payment for its originality check. Publication is carried out in another edition, the difference in the registration fee is compensated by the Customer.

2.8. If a high percentage of borrowings is detected by the publisher (materials published after the Contractor's originality check), the article is rejected and the registration fee, as well as payment for additional services, is not refunded, as the Contractor has incurred expenses for paying the publisher's services, which are not refunded to the Contractor.

2.9. The Customer has the opportunity to pre-check their article for originality before paying the registration fee for an additional fee through the registration form for checking https://conf.domnit.ru/ru/forauthors/proverka-na-originalnost/.

  1. Rights and Obligations of the Parties
    3.1. The Contractor is obliged to:
    3.1.1. Organize a scientific event in accordance with the stated terms and format.
    3.1.2. Receive, review, and edit the Customer's materials for publication.
    3.1.3. Prepare the Customer's materials for publication in accordance with the requirements of the selected scientific publication.
    3.1.4. Ensure the publication of the Customer's materials in the agreed scientific publication within the established timeframe. Cancellation or postponement of publication may occur at the initiative of the publisher. In this case, the publication of materials is transferred to another publisher. Formatting of articles according to the requirements of the new publisher (if necessary) is carried out by the Customer, or by the Contractor for an additional fee.
    3.1.5. Provide the Customer with confirmation of the publication of their materials upon request.

3.2. The Customer is obliged to:
3.2.1. Provide the Contractor with materials for publication in accordance with the requirements and within the established deadlines.
3.2.2. Pay for the Contractor's services in the manner and within the timeframe stipulated by this Agreement.
3.2.3. Fulfill the conditions specified in paragraphs 2.2-2.8.

  1. Cost of Services and Payment Procedure
    4.1. The cost of services is indicated in the confirmation of acceptance of materials and depends on the selected type of participation and publication.
    4.2. The Customer pays a 100% advance based on the invoice issued within the established period after confirmation of acceptance of materials.
    4.3. Payment methods: bank card, cash, bank transfer, online payment.
  2. Personal Data
    5.1. The Customer, by entering their personal data and the personal data of their co-authors for whom the application for participation in the Conference is being made, in the form located on the Contractor's website during registration and application for the Conference, gives their consent to the processing of this personal data by the Contractor, both without the use of automation tools and with their use.

5.2. The Customer hereby confirms that they transfer their entered personal data and the personal data of their co-authors, for whom the application for participation in the Conference is being made, for processing by the Contractor and agrees to their processing. The Customer is also notified that the processing of their personal data will be carried out by the Contractor on the basis of paragraph 5 of part 1 of Article 6 of Federal Law No. 152-FZ dated July 27, 2006 "On Personal Data" (as amended on July 25, 2011), as well as on the basis of paragraph 1 of part 1 of Article 6 of Federal Law No. 152-FZ dated July 27, 2006 "On Personal Data" (as amended on July 25, 2011), in connection with which the Customer, if necessary, issues consent to the processing of personal data.

5.3. The Customer gives the Contractor consent to process the following personal data:

  • Surname, first name, patronymic;
  • Place of work and position;
  • Country, region and city of residence;
  • Email address.

5.4. The purpose of processing personal data is the fulfillment by the Contractor of the terms of this agreement.

5.5. During processing, the following actions will be performed with personal data: collection, recording, systematization, accumulation, storage, clarification (updating, changing), extraction, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, destruction.

5.6. Transfer of personal data to third parties is carried out in accordance with the current legislation of the Russian Federation and agreements between the Contractor and the Customer.

5.7. By registering on the Contractor's Website and submitting an application for participation in the Conference, the Customer agrees that the personal data they entered for themselves and their co-authors, for whom the application for participation in the Conference is being made, become available to the Contractor and the Contractor's subcontractors for this event.

5.8. Personal data is processed until the termination of the Contractor's activities. Storage of personal data is carried out in accordance with Federal Law No. 125-FZ "On Archival Affairs in the Russian Federation" and other regulatory legal acts in the field of archival affairs and archival storage.

5.9. Consent to the use of personal data can be withdrawn by the Customer by sending a written statement to the Contractor at the email address info@domnit.ru.

5.10. In case of withdrawal by the Customer of consent to the processing of personal data, the Contractor has the right to continue processing personal data without the Customer's consent if there are grounds specified in paragraphs 2-11 of part 1 of Article 6, part 2 of Article 10 and part 2 of Article 11 of Federal Law No. 152-FZ dated July 27, 2006 "On Personal Data" (as amended on July 25, 2011).

5.11. The Contractor's personal data processing policy is, in accordance with the requirements of part 2 of Article 18.1 of Federal Law No. 152-FZ dated July 27, 2006 "On Personal Data" (as amended on July 25, 2011), publicly available and permanently located on the Contractor's website.

  1. Force Majeure
    6.1. A party is released from liability under this agreement if it proves that proper fulfillment of the agreement's conditions was impossible due to force majeure circumstances, extraordinary and unavoidable circumstances under the given conditions (natural disasters, military actions).
  2. Term of the Agreement
    7.1. The Agreement enters into force from the moment the Customer accepts the Contractor's public Offer and remains in effect until the Contractor fully fulfills its obligations. The Contractor's obligations are considered properly fulfilled and on time at the moment of transferring the proceedings to the publisher, which the Contractor announces on the Conference website.
  3. Disputes Between the Parties
    8.1. All disputes under this agreement are resolved by the Parties through negotiations, and if it is impossible to reach an agreement - in court at the location of the Contractor.
  4. Final Provisions
    9.1. The final decision on the publication of the article is made by the publisher. In case of rejection of the article by the publisher, the Contractor undertakes to transfer the article to another nearest collection suitable for the topic, in agreement with the author who submitted the article. If the formatting of the article was not paid for by the Customer as an additional service, then reformatting according to new requirements is carried out by the Customer independently or paid for additionally.

9.2. The Contractor has the right to reject the submitted materials in case of receiving a negative review, detecting plagiarism/improper borrowing, non-compliance of the article with the Conference topic and/or the publisher's formatting template.

9.3. In case of non-acceptance by the publisher of the Customer's article(s) based on the presence of plagiarism/improper borrowing, the Contractor does not refund the payment under the agreement. The final check for the uniqueness of the English text of the article is carried out by the publisher before publication using the iThenticate program.

9.4. In case of non-acceptance by the publisher of the Customer's article(s), if the authors were notified by the Contractor about the possible risks of rejection of the article(s) by the publisher, but took responsibility for the possible rejection of the article(s), the Contractor does not refund the payment under the Agreement.

9.5. The Contractor is not responsible for making corrections to articles after they have been accepted for publication. No corrections are made after the articles are submitted to the publisher.

9.6. The Contractor is not responsible in case of changes in the indexing procedure of the journal by citation and analytical databases (Scopus/Web of Science, etc.) that occurred after the conclusion of this agreement.

9.7. The Contractor reserves the right to carry out audio, video and photo recording within the framework of the events held, which can be used for any purposes, including confirmation of participation of the Customer and Speakers of reports in the Conference.

9.8. All notifications and other documents under the Agreement should be sent to the addresses specified in the related application and this Offer. Notifications and other documents in written form are sent by mail or courier service, other messages can be sent by email.

9.9. The Parties have the right at any time to formalize the Agreement for the provision of Services on the terms of this Offer in the form of a document signed by both Parties.

9.10. The current version of the Offer is posted on the Contractor's website https://conf.domnit.ru/ and is available on the Internet.

  1. Contractor's Details
    Public Institution "Krasnoyarsk Regional Science and Technology City Hall of the Russian Union of Scientific and Engineering Public Associations" (KSTCH)

INN/KPP 2451000504/246601001 OGRN 1022400006067
Legal and actual address: 660049 Krasnoyarsk, Uritskogo str., 61
Tel: +7 (391) 227-85-00, accounting 227-85-31
e-mail: info@domnit.ru
http://domnit.ru/
https://conf.domnit.ru/

Bank details:
Recipient: KSTCH
Account 40703810231280126012 KRASNOYARSK BRANCH N 8646
PJSC SBERBANK KRASNOYARSK BIC 040407627 Corr/acc 30101810800000000627
INN 2451000504, KPP 246601001

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