IOP Conference Series

Paper Requirements

To be published in the Conference proceedings the papers should meet the following requirements. The papers meeting the requirements of the Conference will be published in Journal of Physics: Conference Series, indexed in Web of Science and Scopus.

The open access IOP Conference Series provides a fast, versatile and cost-effective proceedings publication service for your conference. Key publishing subject areas include: physics, materials science, environmental science, bioscience, engineering, computational science and mathematics.

Submission guidelines:

  • Papers should be in the English language
  • Paper size is European A4.
  • Margins are 4cm (top), 2.5cm (left and right) and 2.7cm (bottom).
  • The paper includes the author name and affiliation (full address including country).
  • There are no page numbers, or headers and footers, within the paper.
  • Text is single spaced, not double spaced.
  • All pages are portrait (landscape pages should be rotated).
  • Reference lists are checked for accuracy. References can only be linked via Crossref if they are correct and complete.
  • Figures are placed within the text, not collected at the end of the document.
  • A thorough proofread is conducted to check the standard of English and ensure wording is clear and concise.

All authors submitting the papers for publication in IOP conference series are assumed to accept the terms of: IOP Proceedings Publication Licence.

Basic Review

All papers will come through the basic review which is an initial technical criteria check (paper field, structure of submission, adherence to the submission instructions, English language usage and a check for the similarity rate). Any papers out of the scope or containing plagiarism, including self-plagiarism, are rejected.

Peer Review

We use a double-blind system for peer review; both reviewers' and authors' identities remain anonymous. The submitted papers will be reviewed by at least two experts: one editorial staff member as well as one to three external reviewers. The review process may take about 10 days. The reviews will be conducted to the professional and scientific standards 

Notification of the Result of Review

The decision to accept or reject the paper is based on the suggestions of reviewers. Acceptance notifications will be sent to the registered author. IOP proceedings licence as well as all notifications about submitting the papers to IOP, publication at the IOP proceedings series will be sent to the authors' e-mails.

Registration Fee Is Paid

After acceptance the authors need to pay the registration fee, and upload the final version of the papers according to the registration instructions. Once the papers have been sent to IOP Publishing, the papers cannot be changed or deleted. 

Templates and guidelines for IOP
Layout guide for IOP Conference Series using Microsoft Word
Basic guidelines for preparing a paper (download)
Guidelines for preparing a reference list (download)
Paper template (download)
Participation Guidelines

Presentation requirements

All conference papers accepted to the Conference will be presented in one of the formats (face-to-face, virtually, poster presentation). While submitting a paper, it is necessary to indicate the format, in which it will be presented.

Oral Presentation

     

  • Attend to the Conference Room 10 minutes in advance.
  • Presentation should last no longer than 7-10 minutes, followed by a 3-minute discussion.
  • Only one author can be the presenter and is obliged to participate in the discussion. Other co-authors can also take part in the discussion.
  • You must be knowledgeable in your subject and answer questions during your presentation.
  • Give an opening statement to acquaint the audience with the nature and purpose of the study.
  • Briefly describe procedures and materials.
  • Allocate most of the presentation time to the results of the study. State the results simply and clearly so that significant facts can be readily identified.
  • Conclude the presentation with a brief summary of the essential results you believe were demonstrated by the experimental data.
  • Authors can use the presentation template for their presentation.
  • Presentations must be created in Microsoft Office Powerpoint *.ppt or *.pptx format (Microsoft Office 2013 compatible). Presenters take full responsibility of the presentation quality and file format.
  • Bring a copy of your presentation on a portable medium, e.g., USB Flash Drive or Memory Card (those that do not require any special drivers).

Virtual (Remote) Presentation

     

  • To take part in the online session participants have to register for Zoom session not later than one week before the event.
  • Online presenters will receive code for ZOOM conference room by email, about -3 days before the event.
  • Each speaker has 10 minutes: 7 minutes for a presentation and 3 minutes for questions.
  • Only one author can be the presenter and is obliged to participate in the discussion. Other co-authors can also take part in the discussion.
  • Once the event has started, click “Join event now” on the event landing page.
  • During the presentation make sure your camera and microphone are on; the switches are located in the toolbar at the bottom of the page.
  • Share the Presentation material with other participations during your presentation.
  • During presentations, participants can use the Q&A functionality to pose questions to the speaker. For contributed-talk sessions with multiple speakers, make sure you address the question to a particular speaker. The session chair will then read out (some of) these questions to the speaker. Alternatively, there is the possibility to raise your hand; the session chair may then temporarily unmute you so that you can ask your question.
  • There is also a chat feature for private and public chatting.
  • You must be knowledgeable in your subject and answer questions during your presentation.
  • Give an opening statement to acquaint the audience with the nature and purpose of the study.
  • Briefly describe procedures and materials.
  • Allocate most of the presentation time to the results of the study. State the results simply and clearly so that significant facts can be readily identified.
  • Conclude the presentation with a brief summary of the essential results you believe were demonstrated by the experimental data.
  • Authors can use the presentation template for their presentation.

Pre-recorded video presentation

     

In order to provide the greatest flexibility to our attendees, video presentations will be made available for viewing on YouTube according to the Schedule and on the Conference website.

  • Format:   
    • Video format: MPEG-4 (.mp4) recommended but mpeg, mpg, mov, avi are also acceptable
    • Video settings: Minimum horizontal resolution of 720 pixels
    • Duration: 10-15 minutes
    • File size: < 200 MB preferred
  • Videos should contain a prominent view of the presentation slides along with audio of the spoken presentation.
  • Optionally videos may contain a view of the speaker’s face for increased engagement (for instance the standard Zoom recording will include a thumbnail-sized image of the speaker).
  • For all videos, the slides content (text and images) must be clearly visible and cover at least 80% of the frame.
  • Introduce yourself briefly at the beginning of the video recording.
  • The video should be of good quality with seamless frame transitions.
  • Try to make sure that the voice of the presenter must be clearly audible (no echo, static noise, music or background noise).
  • Depending on the type of microphone used, the keystroke (keyboard) noise can easily be picked up and be audible in the video recording.
  • If your presentation has many animations/pages, we recommend using the mouse button to move to the next slide instead.
  • For the best audio quality try different microphones to see which produces the highest quality with your system.
  • Try to slow-down your voice speed (to 80% of your normal speech speed) for a clear audio recording.
  • The simplest way to create a video of your presentation is to use the recording feature in Zoom (available in both the free and paid versions).
  • Since your video files are large, don't try to send them over email. WeTransfer is the simplest way to send your files up to 2GB for free. Please, use www.wetransfer.com specifying as "Email to" krasnio@bk.ru and indication your PaperID of the paper your video is associated with or send the link to Dropbox or GoogleDrive. The video presentations should be sent to the Organizer 5-7 days before the event.

E-Poster presentation

  

E-poster presentation (PowerPoint) should be sent to organizers (krasio@bk.ru) at latest 5 days before the event.

The E-posters will be displayed on the website of the Conference.

There will be E-poster presentation session according to the Schedule.

All e-Posters will be shown on the screen by data projector, so there is no need to bring a paper poster.

Submission Format: PDF/Power Pont files are available (.pdf/.pptx/.ppt/)

• Contents: Title, Author’s information, Abstract, Research Process (figures, tables, etc), Conclusion

Authors can use the presentation template for their presentation.

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